Why should you buy a file cabinet
You can't get away from paperwork. The old paperless office dream remains a fantasy — for many of us, the more technology we employ, the more paperwork we generate.
If you've decided to buy mobile file cabinets to keep it all in order and out of sight, here are a few things to consider before you start shopping.
Size and Dimensions
When buying a filing cabinet, the first thing you need to consider is the size.
File cabinets are available in different sizes and dimensions, so you must get one that can fit into your desired space.
For example, if you want to place it under your desk, make sure there is ample space for it under there. Measure the space before purchasing a file cabinet to ensure it will fit properly.
Number of Drawers
Another factor to consider when buying a filing cabinet is the number of drawers. File cabinets come with two or four drawers, and each drawer can be used for storing a different type of folder.
Depending on your personal needs, you may only need two drawers or more than four drawers.
Keep in mind that larger file cabinets are usually harder to move around because they are heavier, so if portability is an issue for you, then a smaller one is great.
If security is an issue for your business, look for a filing cabinet with some locking mechanism.
These come in all shapes and sizes, from units with built-in combination locks to those that a padlock or keyed lock can secure.
Consider whether it's more important for the entire cabinet to lock (making it difficult for someone to access your files) or whether it's acceptable for each drawer to lock separately.
Do you require letter-size files or legal-size? Your decision will depend on the types of documents you need to store.
If your file storage needs are minimal, a two-drawer cabinet is sufficient. Four drawers may be best if you have an extensive collection of files.
Vertical filing cabinets take up less floor space than lateral ones and come in two-drawer, three-drawer, and four-drawer configurations.
They work well for offices with limited space. Lateral filing cabinets span wider than vertical ones, providing more storage space in a smaller area.
The point of a filing cabinet isn't to be pretty; it is to collect and keep your papers safe until you need them.
Your choice should revolve around what you will be stored in the cabinet, how you will get those files into it, your budget, and the look you want.
To top it off, the best filing cabinet may not be the most expensive option. With so many options, a little research will help you find a great cabinet to meet all of your needs.